Bring the following items to the Publishing Services Coordination Office.
Call them at (216) 433-3207 or stop by for a visit if you have questions not answered by this FAQ.
Yes. If your contractor report (CR), technical memorandum (TM), or journal article is clean, readable, numbered on every page, and reproducible, it can be reproduced "as is." "As is" documents are not altered by Publishing Services staff. (However, affiliations on the first page may be changed if there are legal considerations. Sometimes authors are asked to emend acknowledgments or to fix document deficiencies.)
An enthusiastic YES (if your technical report is not limited, restricted, or copyrighted).
We in Publishing Services provide this service automatically for most technical reports that come through our Coordination Office. We believe that the Web is a powerful publishing medium. At a recent Scientific and Technical Information (STI) customer focus group held at Glenn, the number one priority for scientists and engineers was the ability to search for reports from their desktops. The Web will be that tool. Visit Glenn's Technical Report Server (GLTRS) at http://gltrs.grc.nasa.gov.
Currently, fully electronic technical reports (except those that are limited, restricted, or copyrighted) are posted to GLTRS at the same time they are sent for hard copy duplication. We are also scanning and posting hard copy technical reports produced previously. You can certainly put reports on other Glenn web servers and link them to your organization's web pages. The disadvantage is that having links to only your organization's web pages may negate some of the advantages of posting a document on the Web. Potential readers will find and read your technical report by broadcast of your URL, through Web-wide or Glenn web searches, or by accident. By having Publishing Services post your report on GLTRS, potential readers from all over the world will be directed to it through links from other NASA Centers and from NASA Headquarters. We are also working on ways to allow you to easily order multiple hard copies of your technical report from GLTRS.
There is no difference between publishing hard copy and electronic documents. There are classifications, restrictions, and limited distributions that apply to scientific and technical information in any form. The fact that a document is electronic does not make a difference. Also, copyright laws apply to the Web as well as to printed matter.
Everything is fairly straightforward except the issue of posting technical reports on the Web that have been published by professional societies or journals. If the document was written by NASA authors and has no distribution restrictions, then the entire report can be posted on the Web because the work is, by law, in the public domain. However, if the report was coauthored with a contractor, the copyright ownership depends on the stipulations of the contract with the contractor who performed the work.
In general, NASA contractors may copyright their work, but the contract language usually gives the Government unlimited license to use the information. Some contracts give contractors proprietary rights to the information. That type of contract-generated information is restricted and must not be posted on the WWW without the permission of the copyright holder. Contracts that include Limited Exclusive Rights agreements not only give the contractor proprietary rights, but also may delay publication of any results. Publishing Services does not post restricted information on GLTRS.
In most cases, the answer is the same as the previous answer, especially in reference to text-only documents in an HTML format. An example of a clear infringement of a journal's copyright would be to scan the journal's pages and post them as images (PDF, JPG, or GIF files showing the journal's layout of the pages). Also, some publishers may take a dim view of posting a journal article (or, for that matter, publishing it in the NASA report series, e.g., as a TM) before its selling potential has diminished. Check with the publisher before you post your article.
Yes. If you fill out a C-22 form and file it with Publishing Services Coordination Office. This will ensure that the document is appropriate for worldwide dissemination.
Simply submit your report for publication to Publishing Services Coordination Office.
Presently, most services are paid for out of Publishing Services' budget. Some quick turnaround jobs, very large jobs that require the use of contractor overtime, and some exhibits jobs may require funding from the requestor's organization.
Certain jobs that contain color, jobs that exceed our onsite quantity limit, and jobs that must be printed rather than duplicated must be sent to the Government Printing Office (GPO) for printing. Depending on the requirements of a particular job, GPO printing can take from 3 days to 6 weeks.
Jobs that can be reproduced onsite at Glenn on our duplicating equipment can be produced much more quickly than jobs that are sent to GPO.
Yes. If you have a color print you would like to use as a viewgraph, the Duplicating Center can make a color transparency on their color copy machine.
Every report published through the Glenn STI program is forwarded to the Glenn Commercial Technology Office (CTO) where it is evaluated for possible technology transfer value. In addition, authors complete a CTO Inquiry form for each report they bring to the Publishing Services Coordination Office. This form helps CTO evaluate the technology contained in the report.
For more information about publishing your documents at Glenn Research Center, contact Pat.Webb@nasa.gov, (216) 433-3207, or Caroline A. Rist, (216) 433-5810.
We welcome any comments, suggestions, or additional questions you may have.
Scientific and Technical Information Program
From computers in the grc.nasa.gov domain, go to http://ltid.grc.nasa.gov to find out more about the Logistics and Technical Information Division. (Note that this is not meant to be an active link.)
Responsible NASA Official: Natalie L. Henrich,
Glenn Technical Publications Manager
Web Curator: Caroline A. Rist (Wyle)
Last updated: 4/22/2011